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Learn how to create strong, memorable passwords and keep your work accounts safe from unauthorized access.
Your password is the lock on your HR portal, your email, and every other work account. If someone guesses or steals your password, they can access your personal information including your pay stubs, tax forms, home address, Social Security number, and bank account details.
The single most important factor in password strength is length. A long password made of simple words is much harder to crack than a short password full of symbols.
Instead of a single complicated word, use a passphrase: four or more random words strung together. Pick words that create a picture in your mind so you can remember them easily.
The short password uses a common word with a symbol and number. An automated cracking program can guess this in minutes. The passphrase is 26 characters long and would take a computer centuries to crack, but you can picture a purple fish dancing on a Tuesday.
Your password is yours alone. No one at this company will ever need to know your password, including IT support, your manager, or HR. If someone asks for your password for any reason, that is a red flag.
Use a different password for your work accounts than you use for personal accounts (like Facebook, Netflix, or online shopping). If your personal account gets hacked and you used the same password at work, the attacker now has access to your work systems too.
If you use a shared computer or workstation, always log out when you are finished or stepping away, even for a few minutes. Lock your screen if you will be right back. On Windows, press Windows key + L to lock instantly.
Answer all 5 questions. Read each scenario carefully before choosing.
Passing score: 80% (4 out of 5)